Hospital management software price in Bangladesh (2026): what you will actually pay

“How much does it cost?” is the first question every hospital owner asks about software — and the one most vendors answer last. Price lists are hidden behind “contact us”, quotes arrive as a single number with no breakdown, and the real cost only becomes clear a year later.

This guide sets out what hospital management software (HMS) actually costs in Bangladesh in 2026, what drives the price up or down, the costs people forget, and how to compare two quotes fairly. We use Hospify Pro’s published prices as a reference point, because they are public — but the same questions apply to any vendor.

The short answer: typical monthly prices

For cloud (subscription) software in Bangladesh, these are realistic ranges for 2026:

Facility	Typical monthly price	What usually drives it
Single-doctor chamber	Tk 800 – 1,500	Number of chambers, assistants
Clinic or polyclinic	Tk 3,000 – 5,000	Doctors, users, online booking
Diagnostic centre	Tk 5,000 – 10,000	Users, lab workflow, collection centres
Hospital with beds	Tk 15,000 – 40,000	Beds, departments, branches, modules
Hospital group	Tk 50,000+	Branches, integrations, SLA
Standalone pharmacy	Tk 1,000 – 2,500	Shops, users

These are subscription prices. On top of them sit one-time setup, messaging and hardware — covered below.

What Hospify Pro costs

Hospify Pro publishes its prices so you can budget before you talk to anyone:

Plan	BDT / month	USD / month	Best for
Chamber	Tk 999	$19	Single doctor, 1–3 chambers
Clinic	Tk 3,500	$79	Multi-doctor clinics, polyclinics
Diagnostic	Tk 6,500	$149	Diagnostic centres, laboratories
Hospital	Tk 20,000	$399	Hospitals with beds, up to 3 branches
Enterprise	from Tk 50,000	from $999	Hospital groups and chains
Pharmacy	Tk 1,500	$29	Standalone retail pharmacy

Annual billing gives 12 months for the price of 10. Every plan has a 14-day free trial with no card required. See the full pricing page for what each plan includes, add-ons and limits.

Subscription vs one-time licence

There are two ways to pay for hospital software, and they are often compared unfairly.

One-time licence (on-premise). You pay a large amount upfront — often several lakh taka for a hospital — and the software runs on a server in your building. It looks cheaper over time, but you also pay for:

• The server and its replacement every few years.
• Backups, power protection and someone to check them.
• Annual maintenance, usually 15–25% of the licence price, for updates and support.
• An IT person or contractor when things break.

Subscription (cloud). You pay monthly or yearly. Hosting, backups, security updates, new features and support are included. You can start small and add modules later.

Over five years, a subscription is usually cheaper for chambers, clinics and diagnostic centres, and roughly comparable for hospitals — with far less risk. We cover the trade-offs in detail in cloud vs on-premise hospital software.

One-time setup costs

Setup is where quotes differ most. What you are paying for:

• Configuration — departments, doctors, fees, tests, prices, reference ranges, medicines.
• Data migration — moving patients, doctors, stock and outstanding dues from your old system or spreadsheets.
• Training — each role on its own screens: reception, doctors, lab, cashier, pharmacy, accounts.
• Go-live support — someone on hand for the first busy days.

For reference, Hospify Pro’s setup is free for Chamber, Clinic and Pharmacy (self-service with in-app guides and WhatsApp support), Tk 10,000 / $199 for Diagnostic (remote setup, master-data import and online training) and Tk 50,000 – 1,00,000 / $999 – 1,999 for Hospital (on-site setup, migration and role-by-role training).

Messaging: SMS and WhatsApp credits

Sending reports, prescriptions, appointment reminders and bills to patients is now expected — and every message has a cost. Ask each vendor:

• What does one SMS and one WhatsApp message cost?
• Are you charged for failed messages?
• Do credits expire?

With Hospify Pro, one credit sends one SMS or one WhatsApp utility message (including a PDF report). Credits cost from Tk 1.00 down to Tk 0.65 each depending on the pack, are valid for 12 months, and messages that fail to send are not charged. A diagnostic centre sending 150 reports a day spends roughly Tk 3,000–3,500 a month. More in our guide to sending lab reports on WhatsApp.

Hardware you may need

Most software runs on the computers you already have. Budget separately for:

• Barcode label printer for lab samples (diagnostic centres).
• Barcode scanner for the pharmacy counter.
• Thermal or A4 printers for receipts and reports.
• A TV for the queue display in the waiting area.
• A local server for larger hospitals that want every department to keep working together during an internet outage.

The hidden costs to ask about

These are the line items that turn a cheap quote into an expensive year:

1. Per-user charges. Is there a user limit, and what does each extra user cost?
2. Per-branch charges. What happens when you open a second branch or collection centre?
3. Module charges. Are pharmacy, IPD, accounts or HR included, or extra?
4. Storage. Is there a limit on reports, images and scanned documents?
5. Custom reports. Will they charge for every new report you ask for?
6. Support hours. Is support included, and when is it available?
7. Price increases. Is the price fixed for the term, and how much notice is given?
8. Leaving. Can you export all your data, free, at any time?

Hospify Pro publishes all of its add-on prices — extra users (Tk 200 / $5), extra branches (Tk 3,000 / $39), extra storage (Tk 500 / $9 per 50 GB) and each module — on the pricing page, and a full data export is always free.

A worked example: a 30-bed hospital

Here is what a realistic first year looks like for a 30-bed hospital with an outpatient department, a laboratory and an in-house pharmacy, on Hospify Pro:

Item	First-year cost
Hospital plan, annual billing (10 × Tk 20,000)	Tk 2,00,000
Setup, migration and on-site training	Tk 50,000 – 1,00,000
Messaging (20,000-credit pack × 3)	Tk 45,000
Hardware (label printer, scanner, queue TV)	Tk 40,000 – 60,000
Total, year one	about Tk 3.4 – 4.1 lakh

From year two, the cost drops to the subscription plus messaging — roughly Tk 2.5 lakh a year. Pharmacy, IPD, double-entry accounts and emergency/OT are already included in the Hospital plan.

How to compare two quotes fairly

Put every vendor’s quote into the same table:

1. Year-one total — subscription, setup, migration, training, messaging, hardware.
2. Year-two-onwards total — the recurring cost once you are live.
3. What is included — modules, users, branches, storage, support.
4. What happens at the edges — offline operation, late payment, leaving.

Then look at what the software saves. Controlled discounts, accurate referral commission, fewer lost bills and fewer “is my report ready?” phone calls usually repay the subscription many times over. Our 12-point checklist for choosing hospital software covers what to test during a trial.

Next steps

• See all Hospify Pro plans and add-ons
• See the live demo — the real software with sample data, no sign-up
• Book a free 30-minute demo and get a written, all-in quote
• Try the interactive demo with sample data